UQ’s procurement process requirements depend on the value and risk associated with the goods or services being procured.

How to become a UQ supplier

UQ uses managed procurement processes to identify suppliers which can deliver best value for money for UQ. The specific procurement processes can range from a simple email request (for low value, low risk goods and services), through to a formal invitation to tender.

Register on QTenders to receive notifications of upcoming opportunities which are being managed more formally.

UQ orders goods and services using purchase orders. The purchase order details the goods and services required and references the applicable terms and conditions of supply (PDF, 192.5 KB) where a specific contract has not been negotiated. Suppliers should deliver goods to the delivery address stated on the purchase order or arrange for provision of services with their UQ contact. 

You should only issue an invoice after you receive a UQ purchase order.  Failure to do so may delay payment or mean that the order is not an authorised UQ order.

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UQProcure supplier portal

UQProcure is UQ's digital procurement system provided by Jaggaer. Suppliers can register on the UQProcure supplier portal to view and respond to opportunities.

For assistance with the supplier portal including recovering your account, please email Jaggaer Support (customersupport@jaggaer.com).

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Credit applications

The University issues purchase orders which are our commitment to the purchase and pay within UQ's standard payment terms of 30 days from the date of a correctly rendered invoice. UQ does not complete credit applications with its suppliers.

If you'd like to discuss these terms please contact us at procurement@uq.edu.au

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Managing procurement conflicts of interest

As a UQ supplier or prospective supplier you must tell us about any situation that conflicts (or could potentially conflict) with UQ's interests. This includes where a UQ employee has an interest in, or close relationship with your business.

See Managing procurement conflicts of interest for more information. 

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Responsible procurement

Supplier standards

UQ's Supplier Standards (PDF, 531.9 KB) outline UQ's principal expectations of our suppliers. This is an integral part of our commitment to responsible sourcing, as well as legal and social expectations. Prospective suppliers should review the UQ's Supplier Standards (PDF, 531.9 KB) to ensure you agree with the principles addressed, and proactively take action to remedy potential shortcomings. 

We reserve the right to choose to do business with suppliers that can demonstrate compliance with these standards. 

Indigenous procurement

UQ is committed to increasing our spend with Aboriginal and Torres Strait Islander businesses and removing barriers to Indigenous business engagement within our supply chain. UQ's Indigenous Procurement Strategy 2022-2025 (PDF, 214 KB) details our commitments and approach.

UQ is a member of Supply Nation and we use this relationship to identify, and where possible, buy from Indigenous businesses. We encourage Aboriginal and Torres Strait Islander-owned businesses to register with Supply Nation or on the Black Business Finder.

Our Indigenous suppliers, as defined within our Indigenous Procurement Strategy (PDF, 214 KB), can request a reduction from UQ’s standard payment terms. Please contact vendors@uq.edu.au for details.

Modern slavery risks

UQ’s Supplier Standards expects that UQ’s suppliers comply with the purpose and intent of the Modern Slavery Act 2018.

Modern slavery is when coercion, threats or deception are used to exploit individuals and deprive them of their freedom.

UQ recognises its duty to take a robust and sustained approach to addressing modern slavery risks within its operations and supply chain. Visit UQ’s modern slavery page which summarises the work that UQ is doing in this space. 

A number of training courses are offered by non-profit and Government organisations to help raise awareness of modern slavery, how to identify red flags and how to report them. UQ strongly encourages current and prospective suppliers and their workers to undertake modern slavery training to improve understanding of these risks. 

Access the training

If you have concerns about modern slavery in relation to UQ’s operations and/or supply chain, or if you have any questions or feedback, complete our online form. For further information and support regarding UQ’s response to modern slavery, contact our team at modernslavery@uq.edu.au

Building and maintenance contractors and consultants

Safety is our priority. All contractors and consultants working at UQ locations must meet legislative requirements, have the relevant licenses and insurances, and complete relevant inductions and training. Learn more about specific requirements for building contractors and consultants

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Updating your details

You can make changes to your details by emailing vendors@uq.edu.au

Depending on the changes required, you may be asked to provide additional information to verify the change. 

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