Searching for assets

To use the search for an asset screen refer to the Search for asset information training.

All the asset details Assets (Corporate Finance) have access to are available in the search for an asset screen with the exception of:

Manufacturer
Acquisition Date.

Masterpiece assets are recorded in UniFi under the operational unit advised in the 2008 stocktake, provided they have not been transferred.

The cost displayed on the voucher information line represents the cost added to the asset register.

When ticking the acquisition details checkbox or entering information in the acquisition details section, the chartfields displayed are not necessarily the chartfields the asset is recorded under. Both searches return acquisition details as opposed to current details.

Due to the use of corporate chartfields, assets cannot be retrieved using the project ID search criteria in the acquisition details section. The Transaction Details Report in the UQ Reportal should be used to identify purchase orders against projects. The purchase order information can then be used to identify assets purchased against a project.

Contact Assets (Corporate Finance) if you have questions about searching for assets.

Tips

Ensure that the tag number has been entered in the tag number field rather than the asset ID field.

Do not use the non-capital asset and lease tick boxes in the retrieve section.

Purchase order is the best field to search by if trying to ascertain if an asset has been added to the register.

To confirm if an asset transfer form (DOC, 68 KB) has been processed, enter the asset ID and tick the cost details tick box. The information will be returned on the cost details tab.

Results

The search for an asset screen is limited to 300 results. If the search returns more than 300 assets, limit the search by another field. Alternatively, clicking on the arrows that appear to the right of the search and clear buttons will move to the next 300 results.

Results can be downloaded to Excel by clicking on the grid icon; however, if more than 300 assets are returned in the search results, only the 300 on display will be downloaded to Excel.

To download all result fields, expand the screen to show all tabs before clicking on the download icon.