The Curriculum End-to-End Program will deliver new and improved digital tools to support the lifecycle of UQ’s curriculum.

Curriculum creation and delivery is core to the business of UQ: over 4500 staff deliver academic activities, including more than 8000 courses within the 400 programs offered at UQ. Current curriculum management processes and systems rely on manual steps, require duplication of content and leverage outdated and cumbersome systems. To ensure our choice of courses and programs remain relevant and viable, we need to evolve the curriculum. This requires a new tool set.

The Curriculum End-to-End Program (CEEP) will improve the design, approval, publishing, delivering and review of curriculum artefacts by implementing a new core Curriculum Management System (CMS).

CEEP supports the Program Architecture Project (PA2)

Keep up to date

CEEP stakeholders and other UQ staff can visit the CEEP engagement hub to find out more about the project, read latest updates and submit feedback.  

CEEP engagement hub (staff login required)

Objectives

CEEP will replace or further develop a number of existing systems. The core new system will be the CMS.

The CMS will:

  • provide a single source of truth for curriculum artefacts, including programs, plans and courses
  • enable in-system collaboration for curriculum design and approval
  • facilitate approval workflows
  • support mapping for curriculum design and accreditation
  • automate processes as much as possible
  • integrate with systems such as SI-net, the Learning Management System (LMS) and Program Planner to operationalise program and course delivery.

The CMS will support many of the curriculum redesign processes required to achieve PA2 compliance. 

Benefits to UQ

A key objective of the Program Architecture Project is to deliver the foundations for a stronger and more sustainable portfolio of programs, plans and courses. CEEP supports this objective by: 

  • aiding the continuous evolution of curriculum
  • allowing academics to focus on designing and delivering the curriculum, rather than the tools and processes
  • enhancing the student digital experience by providing consistency when exploring study options, and the ability to validate progression and understand the impact of changes
  • reducing the administrative effort required to manage the curriculum
  • reducing the complexity of curriculum management
  • providing a single source of truth for curriculum information.

Timeline

A 3-month pilot of the curriculum management system was successfully completed in December 2019. The feedback from both academic and administrative staff was positive, and implementation is now underway.

The CMS will be delivered in phases. The planned release schedule is as follows:

Phase 1 - March 2020: Initial release (soft go-live)

  • The system will include the ability to design curriculum artefacts, collaborate on changes, and progress those changes through an approval workflow.
  • The artefacts in scope for the initial release include programs, plans, program requirements, course lists and simple mapping.
  • The CMS will be pre-loaded with the most recent versions of programs and some plans from SI-net; basic course information will be regularly refreshed from SI-net. Other artefacts will need to be entered into the system.
  • Integration with Single Sign-On, UQ email servers and limited integration with SI-net.
  • There will be no integration for publishing to SI-net, Future Students or Courses and Programs.

Phase 2 - June 2020: Courses and integration

  • Support for courses and other prioritised curriculum artefacts, such as shorter form credentials.
  • Integration between the CMS and SI-net, removing the need for manual entry after the curriculum change has been approved.
  • Integration with Records Management (TRIM).
  • Integration of CMS Program Requirements with Program Planner.

Phase 3 - Quarter 4, 2020: Course profiles

  • Enable storing and managing course profile information in the CMS.
  • Integration with the Customer Experience (CX) platform to present course profile information to students and future students.

The soft go-live for the CMS will mean that adoption will not be mandatory early in 2020. Further information on business processes required to ensure the CMS and SI-net are kept in-sync will be made available as soon as it is confirmed.

Teams

CEEP is sponsored by Professor Joanne Wright, Deputy Vice-Chancellor (Academic).

Project team

Name Role
Jacinta Crothers Program Manager
Trent Jacobs Solution Architect
Najmeh Rafat Business Analyst
Naomi Codlin Business Analyst
Susan Dancer Business Analyst
James Chadwick Business Analyst
Ramon Kok Stakeholder Engagement Coordinator

Steering committee

Name Role
A/ Professor Peter Sutton Associate Dean (Academic), EAIT
Professor Fiona Rohde Deputy Dean (Academic), BEL faculty
A/ Professor Greg Birkett Associate Professor, EAIT faculty
Professor Sarah Roberts-Thomson Associate Dean (Academic), HABS faculty
A/ Professor Lesley Lluka Teaching & Learning Chair, Medicine faculty
Professor Lydia Kavanagh Director, First Year Engineering, EAIT faculty
Shirley Moran Student and Academic Administration Manager, HASS faculty
Helen Morahan Deputy Director, Academic Services
Dr Greg Winslett Deputy Director, Digital Learning, ITaLI
Rowan Salt Deputy Director, Applications Delivery and Support
Vivienne Counter EASE Program Manager, ITS
Loretta Porche Integrated Planning and Performance Manager, OMC
Rowan Evans Postgraduate Student