The Enterprise Applications Strategic Enhancements (EASE) Program is a collection of projects aiming to simplify UQ enterprise system platforms, reduce operating costs, support automation and data availability.

Objectives

The program aims to:

  • improve student self-service options including mobile readiness and class sign-on
  • improve stability and maintenance of student financial information in SI-net
  • further integrate SI-net into my.UQ
  • enable SI-net to Learn.UQ (Blackboard) grades upload
  • improve student communication generated in SI-net
  • develop a University-wide program planner tool
  • review graduation data in SI-net
  • review the Online Applications (OLA) process
  • build capability to store the international entry requirements required to support admissions transparency and international admissions processes.

Benefits to UQ

The EASE program will provide:

  • simplified platforms and system architecture
  • reduced operating costs
  • improved services for students and prospective students
  • improved financial reporting and benefit tracking
  • support for automation through improved integration and out-of-the-box functionality
  • improved data to support informed decision-making.

It will also help the University to prepare for an eventual transition to a Software as a Service distribution model.

View the EASE program on a page (PDF, 353 KB).

Timeline

Initiatives of the EASE program will continue to be rolled out throughout 2019.

The following projects are underway:

Class Allocation project

  • Replacement of SI-net class sign-on customisation with a third party solution from JDR called Allocate Plus.
  • Implementing a preference based class selection model for students.
  • Allocate Plus will have improved scalability and richer functionality with a scheduled product roadmap in place.
  • Overall reduction in managing student enquiries relating to sign-on.
  • Scheduled to go-live for Summer Semester 2019.

Graduations review

  • UQ graduations processes are cumbersome, and existing SI-net graduations functionality, UQ customisations, have not been reviewed since implementation.
  • Retirement of outdated UQ-specific customisations and replacement with delivered, vendor-supported technologies.

Program information

  • Support the new DVCA project initiative of redesigning the program architecture, and help UQ build and administer flexible programs to fit in with the Student Strategy.
  • Enhancements to SI-net to:
    • enable the recording of information needed to improve the quality of information presented on the Future Students website
    • improve the ability to assess international applications from entry requirements maintained in a single location.
  • Improve the visibility of the entry requirements to future students.
  • Development of an assessing assistant to remove the need for an externally maintained Access database to collate relevant data.

Admissions

  • Machine learning model proof of concept to assist in the prioritisation of international applications.
  • Additional machine learning models to further assist in and improve on the prioritisation of international applications.
  • Online application dashboard offering consolidated application information for streamlined international application assessing.
  • Improve OLA platform stability and decrease processing time.
  • Hardware upgraded in February 2019.

Component marks

  • Implementation of a direct grade upload interface from Grade Centre to SI-net, removing the requirement for manual intervention of CSV files. 
  • Benefits can now be achieved by any school who currently uses Grade Centre to store the final grades. 
  • Assess the issues and constraints of Grade Centre due to functionality not meeting the school requirements for grade component assessments. 

Scholarships 

  • UQ is looking to implement a new Scholarships Strategy. 
  • Analyse the existing end-to-end scholarships and award processes and understand the system impacts and requirements of the new strategy. 

Project teams

Program Team

Name Role
Vivienne Counter Program Manager
Lisa Brockbank Stakeholder Engagement Coordinator
Robert Bryde PeopleSoft Technical Lead
Shaun Clark PeopleSoft Specialist
Lavanya Sodum PeopleSoft Developer
Jay Taylor PeopleSoft Student Specialist
Adarsh Padegal PeopleSoft Developer
Alexandra Cordes Business Analyst
Michele Clifton Business Analyst
Ryan Villiers Business Analyst
Sam Silva PeopleSoft Developer
Rachel Lloyd SME Timetabling
Greg Milne Project Manager

EASE Steering Committee

Name Position
Mark Erickson Academic Registrar
Rowan Salt Deputy Director, IT Applications Delivery and Support
Helen Morahan Deputy Director, Academic Services
Sue Chapple Senior Manager, Academic Projects
Julie Waldron Senior Manager, Student and Academic Administration, Faculty of Health and Behavioural Sciences
Karen Wheeler Associate Director, FBS Operations
Alison Jenkins Director, International Marketing Recruitment and Admissions