The Enterprise Applications Strategic Enhancements (EASE) Program is a collection of projects aiming to simplify UQ enterprise system platforms, reduce operating costs, support automation and data availability.

Objectives

The program aims to:

  • improve student self-service options including mobile readiness and class sign-on
  • improve stability and maintenance of student financial information in SI-net
  • further integrate SI-net into my.UQ
  • enable SI-net to Learn.UQ (Blackboard) grades upload
  • improve student communication generated in SI-net
  • develop a University-wide program planner tool
  • review graduation data in SI-net
  • review the Online Applications (OLA) process.

Benefits to UQ

The EASE program will provide:

  • simplified platforms and system architecture
  • reduced operating costs
  • improved services for students and prospective students
  • improved financial reporting and benefit tracking
  • support for automation through improved integration and out-of-the-box functionality
  • improved data to support informed decision making.

It will also help the University to prepare for an eventual transition to a Software as a Service distribution model.

Timeline

The EASE program will be rolled out throughout 2018 and 2019.

The following projects are underway:

Program planner tool

  • released for Bachelor of Arts program, replacing the legacy BA Planner tool
  • undergoing user interface redevelopment and integration of the Bachelor of Science program, with further faculties to follow.

Class sign-on

  • prototype developed with consultation from staff and students
  • student-focussed video developed for semester 2 sign-on period.

UniFi patching

  • in user acceptance testing (UAT) phase, with go-live scheduled for September 2018.

Student self-service uplift

  • OOTB CS 9.2 functionality under review, using the fluid user interface delivered as part of the SI-net upgrade project
  • implementing deep links from my.UQ direct to mySI-net for student addresses and phone numbers.

Project teams

Program Team

Name Role
Jacinta Crothers Program Manager
Lisa Brockbank Stakeholder Engagement Coordinator
Dipak Bhandari Project Manager/Senior Business Analyst
Melissa Cross Business Analyst
Naomi Codlin Business Analyst
Robert Simpkins Senior Software Engineer
Robert Bryde PeopleSoft Technical Lead
Oskar Schlegl PeopleSoft Developer
Russell Lobo Test Analyst
Shaun Clark PeopleSoft Security Specialist
Ulljas Kapure PeopleSoft Student Financials Specialist
Phuc Nguyen Senior Applications Technical Analyst
Linda Ngu Senior Business Systems Analyst
Lavanya Sodum PeopleSoft Developer
Jay Taylor PeopleSoft Student Specialist
Stephen Fenner PeopleSoft Developer
Dan Pelichowski Software Engineer
Adarsh Padegal PeopleSoft Developer
Mark Badans Business Analyst - Sign-on

EASE Steering Committee

Name Position
Mark Erickson Academic Registrar
Rowan Salt Deputy Director, IT Applications Deliver and Support
Helen Morahan Director, Student Administration
Vivienne Counter Manager, Enterprise Support Systems
Sue Chapple Senior Manager, Academic Projects
Julie Waldron Senior Manager, Student and Academic Administration, Faculty of Health and Behavioural Sciences
Karen Wheeler Associate Director, FBS Operations