Batch process schedule in UniFi

Batch processes in UniFi source, dispatch, notify, load and match transactions. If you have any questions about batch processes, contact Finance Client Support Services.

Processes that run after 5pm may not always complete as scheduled. If that happens, we'll prioritise completing those processes on the next business day.

Process	Frequency	Conditions
Requisition sourcing to purchase order	Monday to Friday, hourly between 8am and 7pm at 5 minutes past the hour.	Requisition status must be approved and budget checked. Requisition budget check is run as a batch process before requisition sourcing.
Purchase order dispatch	External: Monday to Friday, hourly between 8am and 7pm at 40 minutes past the hour. Internal stores: Monday to Friday at 12.15pm and 6.15pm.	Purchase order status must be approved and budget checked. Purchase order budget check is run as a batch process before purchase order dispatch.
Billing dispatch	Monday to Friday at 6pm.	Bill status must be ready.
Journal-related	Spreadsheet or online: All journals need to be loaded and approved by 7pm to make the overnight load (Monday to Friday) into the UQ Reportal. Workbooks (budget): Must be uploaded by 11pm to make the overnight load into the UQ Reportal.	Journals must be approved.
Matching- OptiFi invoices	Monday to Friday at 8am and 5pm Saturday at 8am and 10am Sunday at 11am and 5pm	No conditions.
Matching- All other invoices	Monday to Friday at 8pm	No conditions.
Matching notification	Monday to Friday between 8pm and 8.30pm	Voucher must have a match exception.

See the Current staff website for information about UniFi access, training and support, and workflows.