Project Review Board

The Project Review Board will ensure that the benefits of its establishment are experienced from UQ Executive Management through to Project Owners.

• Provides clients an easier and streamlined process when submitting project proposals to P&F.
• Provides governance groups with more comprehensive information to improve decision making and project prioritisation.
• Reduces cost spending for the University through vetting proposals and rejecting those that are unsuitable for progression. 
• Increases efficiencies through a detailed project proposal; reducing the reliance on ongoing discussions.
• Increases efficiency and accuracy of responses for P&F to clients.
• Allows P&F to coordinate multiple projects at one time.
• Ensures appropriate resources are available to deliver the project once approved. 
• Provides higher quality project management support and guidance through the project approval process.
• Provides a holistic initial view of all built environment programs/projects and their impacts. 

Project Proposal submissions must be made to the P&F Project Management Office (PMO) via pmo@pf.uq.edu.au. 

The closing date for Project Proposals is one (1) week prior to the next PRB meeting to provide sufficient time for the PRB to undertake:  

1. Project Management Office (PMO) to review proposals for completeness*

2. PMO to prepare a meeting agenda and disseminate proposal to PRB members

3. PRB members to review and complete the Project Proposal Evaluation form for all proposals that are on the agenda to be assessed. 

*An initial Project Proposal form completeness check will be undertaken by the PMO. If a proposal is found to be missing mandatory information, documentation or signatures, a request for the missing criteria will be sent to the Project Proposal Owner and Project Proposal Sponsor. 

> Download PRB Implementation Process 

The PRB will be meeting on a monthly basis. 

Please see dates below:

* 4 October 2024: Last PRB meeting date for project proposals to be reviewed by PRB and if endorsed, have the delivery of the project commence in 2024. Project proposals submitted after this meeting’s submission date will still be reviewed by the PRB; however, delivery of endorsed proposals will commence in 2025.

** 1 November 2024: Last PRB meeting for 2024. PRB meetings will recommence in February 2025.

If you do not submit the proposal prior to the cut off date, your proposal will be reviewed in the following meeting.

The Project Proposal outcomes and recommendations will be finalised within the allocated appraisal period (i.e. 15 minute period) or up to one (1) week following the PRB meeting at which the Project Proposal formed part of the meeting agenda.  

The PMO will aim to issue the following documentation two (2) weeks after the PRB meeting adjourns: 

1. Project Proposal Memo: A memo will be issued to the Project Proposal Owner and the Project Proposal Sponsor, it will include all PRB outcomes and recommendations. 

For further information please download our pre-empted FAQs and answers document.

• Project Review Board FAQs (PDF, 153 KB)